Travel Policy Template

19 Oct Travel Policy Template

It’s important for companies, big or small, to have clear travel policies because these policies can save the company money and keep travelers safe. We’ve created a template that will help you do just that.

The 30SecondsToFly travel policy template will help your business create a travel policy that will make travel booking, spending, and reimbursement processes clear and organized. With this straight-forward template, employees will quickly learn how to properly manage and record their travel expenses.

We know that each company is unique, and every business must tailor their travel policy to their specific needs. However, this template provides some clear guidelines that will help keep traveling procedures organized and focused. We’ve created text, in blue, for companies to insert their own language and preferences.

Free Travel Policy Template Download


Download Your Travel Policy Template

Sorry, We have a bit problem in technical communication, Please try again later


Please wait…

For tips and instructions on writing a Travel Policy, check out our article, “How to Write an Effective Company Travel Policy

Emma Callen

Emma is an English and Creative Writing major about to enter her senior year at Colorado College. She has always been in love with words; spending her childhood writing in the woods behind her house in New York. It is through writing that she has learned how to interpret and appreciate both herself and others. In the future, she hopes to use her creativity and passion in order to improve society.

Jenna Sheffield

I am the Editor in Chief for the 30SecondstoFly Newsroom, and I teach professional and technical writing at the University of New Haven. When I’m not writing or teaching, I can be found traveling, running after my toddler, and/or enjoying some mac & cheese.


Travel Policy Template Content:

Corporate Travel Policy Template Introduction

  • “… Following these policies helps keep you safe, helps our company save money, and ensures a streamlined process. Once you understand how the policy works, it’s easy to follow. …”

Expense Categories

  • “… For all expense categories, employees should book travel or incur other costs at the lowest price that reasonably meets the employee’s business travel needs. …”

Non-Reimbursable Items

  • “… The following expenses incurred by the business traveler will not be reimbursed by the company. …”

Expense Reporting & Reimbursement Process

  • “… [Company] will reimburse travelers for reasonable expenses (as outlined in this policy) that are incurred during pre-approved business travel. …”

Traveler Safety

  • “… Please supply your Approving Manager with emergency contact numbers of your friends or family members prior to your trip. Please also provide us with the name of your hotel and your itinerary prior to traveling. …”

Emma Callen

Emma has always loved to write. She recently graduated Colorado College with a B.A. in English and Creative Writing. In her free time, Emma loves to read and write poetry, listen to music, and hike.

  • Alice Leung
    Posted at 20:00h, 02 November Reply


  • Nicole Matysek
    Posted at 11:09h, 16 November Reply

    this is very useful!

  • Nicole Matysek
    Posted at 11:09h, 16 November Reply

    thanks for sending the travel policy

  • Kaittany
    Posted at 01:00h, 07 December Reply


  • Kaittany
    Posted at 01:04h, 07 December Reply

    I need a software that will cover all the the areas of travel

Post A Comment

Test booking a flight

Simple Share Buttons